For air medical programs

Everything around the aircraft.

Your comm center tracks the ship and your maintenance shop keeps the airworthiness records. Cordial Systems runs the rest of the program — the schedule and the duty hours behind it, the training file, base and aircraft readiness, the narcotics ledger, and the reports your medical director asks for.

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Flight risk assessment Crew duty & scheduling Aircraft & base readiness Controlled substances
Straight answer

We are not your flight-following system.

Almost everything a flight program buys software for is in the air — tracking on the wall, an EFB in the cockpit, a maintenance system in the hangar. The ground side is the part nobody sells you: the schedule, the training file, the base checks, the narcotics count, and the binder your accreditation visit asks to see. That is the part Cordial Systems replaces.

One login, one audit trail, and one place to answer a question about any crew member, any aircraft, or any base.

What it is not

  • Flight following, AFF, or aircraft tracking
  • An electronic patient care record
  • CAD, dispatch, or a comm center console
  • An EFB, weight and balance, or flight planning
  • Your aircraft maintenance system of record
  • A place for patient identifiers or PHI

What it is

  • The flight risk assessment your policy requires
  • The crew schedule and the duty hours behind it
  • The personnel, certification, and training file
  • Aircraft, base, and equipment readiness checks
  • The controlled substance ledger, vial to waste
  • Policy signatures, QA review, and reporting
Where it earns its keep

The operational side of a flight program.

Turn on the modules that fit your program. Anything you leave off is hidden from your crews entirely — no empty menus, no half-used screens.

Flight Risk Assessment

Your own risk assessment form for flights, kept separate from the ground one, scored the way your program scores it, with the sign-offs your policy requires before a flight is accepted.

Launch decision

Scheduling & Timekeeping

Base-by-base shift calendars for pilots, nurses, medics, and mechanics — trades, open shifts, PTO, and callback — then the same schedule becomes the hours record payroll runs from.

Crew duty

Training & Certifications

Flight nurse and paramedic certifications, medical director sign-offs, annual competencies, and continuing education hours in one file, with reminders before anything lapses.

Accreditation

Aircraft & Base Readiness

Each ship and each base carries its own checklist — medical interior, oxygen, batteries, and equipment — checked at shift change, with an out-of-service flag every base can see and the repair history behind it.

Readiness

Controlled Substances

A ledger that follows every vial from the safe to the aircraft to the waste — witnessed at each step, counted every shift, and reconciled without a spreadsheet.

Narcotics

Document Signatures

Send a policy, an operations manual revision, or a safety bulletin out for signature, and file the signed copy on the crew member's record.

Policy

Quality Assurance

Pull a flight into review against a rubric you write — met, not met, or not applicable, with no score to argue over — and keep the finding and its corrective actions on the record.

Quality

Maps & Site Plans

Your service area, receiving facilities and helipads, and any GIS layer you already own on one map — plus pre-plans for the hospitals, schools, and venues your crews land at.

Geography

Evaluations & Field Training

Run new crew members through orientation with shift-by-shift evaluations and release sign-off, then keep annual evaluations on your own form, signed by the supervisor and the employee from the phone.

Personnel
The crew record

One file per crew member. Not eleven.

Pilots, flight nurses, flight paramedics, mechanics, and communications specialists on the same record structure — with the confidential sections locked to the people you name.

  • Certifications, currencies, and competencies with expiration warnings
  • Training hours, courses taught and received, and certificates
  • Occupational health, physicals, and exposures kept confidential
  • Access decided per person, not just per title
  • Nothing is ever deleted — records archive and stay recoverable
  • Print the whole record as a PDF when a crew member moves on
Program visibility

Answer the question before the meeting.

Your medical director, your board, your accreditation site visit, and the hospital that owns the contract all ask versions of the same question: what did we do, what did it cost, and can you prove it.

  • Requests, accepts, declines, and the reason behind each one
  • Risk assessment history by base, by shift, and by crew member
  • Training hours and certification status by crew member
  • Cost per unit, maintenance spend, and budget lines with purchase orders
  • An audit trail on every record, exportable on request
Receiving facilitiesHelipads, contacts, and site plans on one map
Every shiftAircraft and base checked before the first flight
On the phoneMobile apps for iOS and Android, built in
Also available

The rest of the platform, if you want it.

Every module below works the same way for a flight program as it does for an ambulance service or a fire district.

Messaging

Direct, group, and program-wide messaging — every message audited.

Newsfeed

Channels, posts, comments, and pinned announcements for every base.

Agency Alerts

A popup that reaches the crews you target, the moment they open the app.

Shift Pass Along

Notes on the aircraft, the base, specialty equipment, and personnel between shifts.

Weather Reporting

A seven-day National Weather Service record saved with the flight it belongs to.

Medication Calculators

Weight-based dosing and drip rates on your own protocols, on the phone.

Protocols

Your clinical protocols and operations manual, searchable and versioned.

Supply & Medication Ordering

Vendors, orders, receiving, and what needs reordering before it runs out.

Asset Management

Monitors, ventilators, pumps, and helmets tracked by serial number and service date.

Budget & Purchasing

Budget lines, purchase orders, revenue, and vendor list in one place.

Uniform Ordering

Crew members request, managers approve, and the order is tracked to delivery.

Applicant Tracking

Openings, applications, interviews, and the decision on every candidate.

Station Dashboard

A wall board for the base: today's crew, aircraft status, checks, and weather.

Reports

Cross-module reporting with branded PDF and spreadsheet exports.

Custom Roles

Build the titles you actually use and set access per page and per person.

Forms Library

The blank paperwork your program issues, where the crew can find it — on the phone at the aircraft and on the web.

Mobile Apps

Native iOS and Android apps included with every account, no extra charge.

Ready when you are

Put the whole program in one place.

Tell us how many bases and aircraft you run, how your crews are scheduled, and what your training officer is tracking today. We will show you the fit.

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